What to track
- Insurance / COI requirements and expiration
- Licenses, certifications, and credentials
- Accepted scope and closeout responsibilities
- Safety or site-specific documentation
- Required warranties, reports, photos, manuals, or other deliverables
- Exceptions, holds, corrective actions, and final release
Why a static checklist is not enough
A requirement can be current today and expired tomorrow. A document can exist without satisfying the correct requirement. The workflow needs status, evidence, ownership, and time.